Apartment handover checklist: what to record when you move in or out

A handover is the one moment when everything about a home is fresh and documented — or lost forever. Whether you're a tenant, a landlord, or a buyer, an hour of recording now prevents most future disputes.

Appliances and fittings

• List every fixed appliance — AC, geyser, chimney, fans, modular kitchen units — with brand, model, and condition.
• Note which are under warranty and collect the invoices and warranty cards.
• Photograph the condition of each, plus walls, flooring and fittings.
• Record the last service date of the AC, geyser and purifier if known.

Meters and utilities

• Electricity, water and gas meter readings on the handover date, with photos.
• Details of any active connections, DTH, broadband, and their account numbers.

Documents and access

• Keys — main door, duplicate sets, mailbox, and any amenity access cards.
• Society/HOA contacts, maintenance dues status, and NOC if required.
• Warranty cards, appliance manuals, and any AMC contracts in force.

The cleanest way to hand all this over is a single document the other party can keep — appliances, warranties, service history and contacts in one place. A maintenance report they can actually use is worth far more than a folder of loose receipts.

Your Home Docket keeps all of this in one place — every appliance, its warranty, its service history, and a reminder before the next service is due, shared with your whole family. It's free. Create yours in a couple of minutes.